Fleet management is a huge job that requires overseeing and controlling lots of different factors, from gas expenditures to speed monitoring. Anything that you can do to make the process more efficient will also make the job easier. One place to focus your attention is on your vehicle maintenance processes. Using these steps to establish a good maintenance process will help the efficiency and cost-effectiveness of your fleet management program overall.
Identify Maintenance Needs
The first step of improving the efficiency of your fleet management is identifying the maintenance needs on your vehicles. Your team members and fleet management software can play a huge role here in aggregating the data so that you can see the real issues. While a driver might notice a worn tire, a consistent record of maintenance might show that the same wheel wears out the tire in the same way repeatedly, and the underlying issue is actually be something else. Identifying maintenance issues early so that you can schedule repairs when it is convenient, rather than in an emergency after a breakdown, will help keep your fleet moving.
Schedule Maintenance Tasks
Whenever possible, schedule maintenance tasks so that your vehicles are down for the shortest or least intrusive time possible. Work with your technicians so that when a task is scheduled, they can actually get to it. If they are over-scheduled or have too much administrative work to also handle, it may result in a backlog of vehicle work, which decreases your fleet’s efficiency.
Do The Work
When it comes to doing the work, you want it done right, and you want it done in the timeframe you’ve scheduled. Don’t try to squeeze more maintenance work that can actually be done into a scheduled block of time that your vehicle is down. Ensure that your technicians are fully trained and equipped with the tools and parts they need for the jobs you have scheduled.
Analyze The Results
Once the repairs are done, keep accurate and detailed records, including how long the repairs themselves took and what materials were needed. If you use an outside contractor for repairs, keep records of the cost, work quality, and your satisfaction with the process. All of this information will help you better schedule maintenance downtime in the future and better manage your fleet of vehicles.
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